What is the RecFind AIM utility for?
Overview
The AIM product is designed to centralise the indexing of profile
metadata and attachments (ie. Word/PDF/Excel documents) to a single
workstation, rather than having each machine indexing records when they
are added or modified.
The benefit of using the AIM is faster response times and also
additional stability - particularly important when running RecFind in a
WAN environment.
The AIM works be monitoring a queue within the database at a
user-defined interval. This queue contains a list of all records which
require indexing.
All customers will benefit from using the AIM.
Note: The AIM performs metadata and attachment (ISYS) indexing. The
AIM is mandatory when using RecQueryTC for adding or checking in
attachments.
Implementing the AIM
The AIM is extremely straight forward to implement.
- Disable online indexing for EACH database - this will cause
clients to write to the queue instead of indexing the records.
This is
done from the Admin: Indexing: Set Search & Indexing Options screen. It
allows you to turn off the "Online Indexing" processing option and
"ISYS
search online indexing" (ie. there are two options which you disable).
- You then run the AIM.
The AIM is already installed as part of RecFind
(called rindex.exe in the RecFind application directory). You simply run
the application, log in, configure it (ie. tell it how often you want it
to run) and you click OK.
(Note: the AIM machine must have had the
RecFind workstation setup run on it, and have the ODBC driver setup).
We don't recommend that you run the AIM on a user's workstations,
instead run it on a server or a dedicated machine. This will ensure that
the AIM doesn't get closed accidentally. The AIM will also pop up a
small progress window while it's indexing.
Note: GMB will be producing a Windows Service version of the AIM in
the future so that the module automatically starts. In it's current
form, it must be manually started when the server is restarted.
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